Business Process Management Intelligent Capture
Our Story
Business process automation, digital mailroom, document scanning services, AppEnhancer and Intelligent Capture.

Accounts Payable Automation

 

Tired of the Hassle of Manual Invoice Processing?   

If your Accounts Payable (AP) team finds itself:   

  • Collecting invoices from scattered sources like email, mail, or online portals 

  • Spending hours manually typing data into your accounting system 

  • Chasing down approvers through untracked emails and delayed responses 

They would love a solution that:   

  • Speeds up the collection of invoices and delivers them directly to your AP team  

  • Accurately captures data without touching a keyboard   

  • Provides full visibility of monthly cash flow and payable liability   

With Revolution Data Systems, these challenges become a thing of the past. Our AP automation solutions are designed to simplify your workflow, save time, and improve efficiency at every step. 

 

 
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Modernize AP Processes with our AP Automation Solution

At RDS, we offer you a comprehensive AP automation solution combining business process consulting services, document scanning and state-of-the-software tools.

  1. Our business process consultants tweak your manual AP processes, streamlining workflows and reducing manual intervention. They identify bottlenecks or inefficiencies and optimize processes to enhance accuracy, improve efficiency, and achieve cost savings.

  2. We convert paper-based invoices and other AP documents into digital formats using our state-of-the-art scanners and document imaging software, creating a centralized digital repository for all AP-related data and documents.

  3. We deploy software tools (including Automated data capture software, Document Management Systems, and Workflow automation tools). These tools help you automate tedious tasks like matching invoices with purchase orders and receipts, workflow management, and automated invoice capture.

OpenText AppEnhancer (formerly known as ApplicationXtender) is an enterprise content management solution used by AP departments across the globe to manage financial information. It integrates with all of the leading ERP systems like SAP, Workday, JD Edwards and many more.

AppEnhancer for AP automation is quick to install, easy to use, and affordable—it ticks all the checkboxes on your AP automation wishlist!

 

 

Why Users Love OpenText
AppEnhancer for AP Automation

 

Multichannel Capture

Capture data with high-speed batch scanning, full OCR, metadata extraction, and manage PDF and other document types through a single capture portal.

Internal & External Integrations

Integrate with other applications across the OpenText product portfolio and with Microsoft, Oracle, and other third-party solutions.

Powerful Workflow Automation

AE features integrated forms and a workflow engine for everything from approval processes to onboarding in a single application, eliminating lengthy, complex IT development cycles.

 
 
 

World-class Security

Get granular control over what users see, manage or share. AE ensures robust security with overlapping user and data security options.

Flexible Deployment

Choose where your data lives, on the cloud or on-premises. AppEnhancer can be deployed on either Windows Server environments or any cloud environment.

Authentication Support

It uses single sign-on technologies and authentication engines for tight integrations with other applications, improving security and offering a seamless user experience.

 
 
 

No-code system, minimal IT
overheads

Build new applications with point-and-click configurations. Ease IT burdens and get to market quicker with new functionality.

Easy-to-use
RESTful
services

It has a highly efficient and resource-centric API for developing fast and efficient solutions geared toward web, mobile and other connected platforms.

Continual Enhancement for Future Needs

Enable ongoing improvements with a focus on newer integrations with the OpenText product portfolio and strategic partner solutions.

 
 

RDS: The Right Choice for AP Automation Deployment

We can help your AP department with a mix of document imaging and conversion services, business process consulting, and AP automation software solutions. 

Our service bureau can handle all your scanning needs, whether you need to scan a backfile of invoices or scan and index new invoices as they come in.

We also offer digital mailroom services where we set up a mailbox and email address for your incoming invoices.

RDS is a leading reseller of OpenText AppEnhancer (AE). Our team has deep expertise in implementation and support services for AppEnhancer.

We have proven experience across industry segments, including government, insurance, energy, healthcare, and more.

Talk to us for a range of AP Automation services:

 

OpenText AppEnhancer Add-ons

AppEnhancer is a great tool out of the box. Additional tools and features can help you tackle any document-centric problem.

  • OpenText AppWorks for AppEnhancer
    Add a workflow console to AE modules to utilize its full range of business process management capabilities and digitally transform paper-intensive processes to improve business performance and reduce costs.

  • Output Transformation Server (OTS) for AppEnhancer
    Capture, index, ingest and manage native print streams into AX with real-time format conversion upon retrieval.

  • AppEnhancer ECM Toolbox (ECMT)
    ECMT is a Business Process Management (BPM) engine built specifically for AppEnhancer. It provides an intuitive, web-based interface that lets end users build and automate their process workflows in a few clicks.

  • AppEnhancer xPlore Full-Text Search
    Full-text search functionality allows your knowledge workers to get tasks done faster by helping them discover information quickly and easily. They will have the ability to perform keyword and full-text searches to produce precise search results with a single query.

  • AppEnhancer Capture Package
    OpenText AE Capture Package enables fast, highly efficient, and resourceful document imaging, including both high-speed batch scans and configurable queue processing. It is feature-rich and easy to use, allowing for large-volume image acquisition and indexing.

  • AppEnhancer Public Access License
    Give users secure, read-only document access outside the firewall using AE Web Access.

 

Resources for AppEnhancer

●      OpenText AppEnhancer Solution Overview

●      Product overview OpenText AppEnhancer

●      AppEnhancer videos

●      AppEnhancer documentation

 
 
 

Kickstart your Digital Transformation Journey!

Are you planning to ditch paper and go digital?

We have just the right resource for you: Digital-Ready in 6 Steps: A Checklist for Digital Transformation Success

Our super-useful checklist prompts you to take these vital steps before you dive into process automation:

  • Organize your files for long-term storage and compliance

  • Build a company-wide business case for digital transformation

  • Determine what processes should be automated

  • Pick the right vendor and DMS

Don’t miss this checklist!

 

There are no shortcuts in AP. But then there's AP Automation!
Ready to transform your AP department?

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FAQs

 

  • If your AP team manages invoices and payments manually, they are likely struggling with issues such as lost or misplaced invoices, duplicate invoices, lengthy and time-consuming approval processes, errors due to manual data entry or even intentional fraud in invoice payments.

    Automating invoice capture reduces manual data entry errors.

    AP automation speeds up vendor payments, B2B payments, and accounts payable process time by digitizing invoice approval workflows.

    Streamlining AP processes, workflows, and invoice payments helps your AP team sustain good relationships with vendors and ensure compliance with industry regulations.

    It gives senior management end-to-end visibility into all payments and helps them manage cash flow better.

  • A content management system is a technology system that can automate the capture, management, and electronic distribution of documents.

    Your AP department typically receives and manages invoices, POs, checks, bills and receipts.

    With an electronic document management system, you can capture invoices digitally. Then, they can be automatically routed for approval without manual entry into a paper form.

    Your AP team gets complete visibility across the approval process, so they can promptly take action if there is any bottleneck.

    As a result, your AP team will be able to pay invoices faster, match POs accurately, minimize errors arising from manual data entry and avoid late payment charges or problems with vendors.

  • Yes! RDS has deep expertise in AppEnhancer support and offers a range of professional services for ongoing support and maintenance of your AP automation system.

    RDS proudly supports some of the most complex AE configurations globally. Our team has over 50 years of combined experience with the product.

    ● AppEnhancer Support and Maintenance Contracts

    ● Upgrade AppEnhancer to the latest version

    ● Provide AppEnhancer professional services and custom development, such as creating custom plugins

    ● Build integrations into other leading systems

    ● Migrate data into AX from other legacy systems

    ● Migrate content out of AppEnhancer with our conversions team