Why do government bodies need document enhancement services?
Scanners—even the best hardware available—may not always produce images of the optimum level of quality required for further processing.
Government agencies at all levels, including federal, state and local bodies, have archives of legacy documents that now need digitization to provide convenient access and fast service delivery.
Some documents, such as old manuscripts, may have yellowed, or the ink may have faded, so the scanned images are not entirely legible.
Some of these legacy documents may be old photostat copies with uneven contrast, making the scanned images illegible.
Some old documents in government archives may be typewritten, handwritten or printed on old dot-matrix printers. These documents have variable or non-standard alphabet shapes. As a result, they require image enhancement and advanced character recognition software to capture the information contained in the documents and make it machine-readable so that downstream systems can use and process the data.
Document enhancement services help government agencies achieve a superior quality of scanned images so that the information is preserved accurately and can be processed further, thus maximizing the value of the information in legacy document archives.
Benefits of document enhancement for government records
Improve the legibility of
scanned images
RDS offers state-of-the-art document enhancement services to improve the legibility of scanned images, thus making accurate information available for further processing.
Enhance the accuracy of
document indexing
When image quality is enhanced, data capture software can accurately read and recognize the characters, making document classification and indexing more reliable and improving the searchability of government record archives.
Reduce manual
data entry
Image enhancements for large volumes of records, such as those in government archives, can be a costly and time-consuming affair. Our automated document enhancement solutions reduce manual touchpoints.
Automated solutions save
labor costs
RDS offers proprietary, specialized software to automatically enhance scanned images, eliminating manual data entry and validation, thus saving manual labor costs for government agencies.
Prevent the loss of information from valuable records
Our document enhancement services help salvage information that would otherwise be lost due to illegibility. We ensure government records are preserved and available for future generations.
Specialized solutions for government records
RDS experts understand what solutions work best for state, county, and municipal government departments & agencies. That’s why we offer customized document enhancement services for government records.
How county clerks benefit from our image enhancement services
County clerks are the custodians of valuable records stored over decades. Safeguarding this treasure trove of historical information and using it for the betterment of citizen services is one of their main priorities.
Our document enhancement services help state, county and municipal government offices maximize the value of the information in their document archives.
Digital image enhancements ensure accuracy in further data processing by downstream applications and systems. Our software uses unique algorithms that correct images and enhance their quality using a variety of digital tools and techniques.
Once enhanced, the documents can be accurately read by indexing software. When these vast databases of government records become digitally searchable at the click of a button, clerks and officers who need to reference these records save time and effort and provide better services to citizens.
Want to learn more about how RDS has helped hundreds of government offices with document enhancement services?
RDS: Advanced document enhancement techniques
At RDS, we deploy the latest image enhancement techniques that significantly improve image quality after document scanning and provide better results from OCR, ICR or other character recognition software.
Here are some of the techniques we use in our document enhancement services:
Deskewing images: If the orientation of paper fed into scanners is slightly off-center, the resulting digital image may be skewed and needs to be straightened before QC and further processing. With bulk scanning, we use automatic deskewing algorithms that save time and manual effort and minimize errors.
Image cropping: Cropping removes unneeded borders, makes the image easier to read and reduces the file size for more efficient storage. Our software comes with auto-crop functionality to quickly and accurately process large volumes of files.
Automatic contrast: Scanned images of old documents often require adjustments in their contrast to make the words more legible. Our enhancement tools can automatically detect issues in contrast and adjust the relative lightness and darkness of different areas of the page and adjust them to more uniform levels.
Despeckle images: Old documents with an uneven page tone result in scanned images with high levels of ‘noise’ or unnecessary speckles on the final image. Our despeckling algorithms remove noise and produce a superior quality final image with an even tone.
RDS offers specialized document digitization services to scan and enhance paper records, microfilms, historical books, land records, maps, and engineering drawings.
We help government bodies preserve knowledge, historical records and cultural legacies with our document scanning and document enhancement services,
