Secure, cost-effective document management solutions for education institutions
Digitize to eliminate paper from
your campus
Scan paper records and convert images to instantly accessible, computer-readable, digital documents. Reduce campus operations costs, save time, and optimize storage space.
Centralize student data with a digital
document repository
AppEnhancer, our cloud-based document management system, enables remote and hybrid work for administrative staff and supports digitized classrooms and online education needs.
Adopt automated workflows for
school administration
Our workflow automation solution speeds up tedious processes such as managing enrollments, maintaining attendance and exam records, and distributing grades and transcripts.
Meeting the changing needs of students and faculty
Paper documents, application forms, and students' reports stored in endless filing cabinets have always been an inevitable part of our schools, colleges and universities.
But times have changed. Today's students and faculty expect educational institutes to stay in sync with the digital era.
Educational institutes that still follow paper-based processes are viewed as less efficient and fail to attract top teaching talent and discerning students. They must adapt to the new digital technologies or risk being left behind!
Is your institution ready with a digital transformation strategy supported by automated processes and a modern cloud infrastructure?
RDS caters to the education industry's digitization and document management needs, especially in K-12 and higher education institutes. No matter where you are in your journey to digital transformation, RDS supports you every step of the way.
Upgrade to digitized records management
RDS transforms documents across multiple functional areas in educational institutes:
Admissions and enrollment: Applications, registration documents, financial aid applications, enrollment certificates
Student records: Personal identification records, educational history, financial aid documents, attendance records, learning plans
Evaluations: Transcripts and grade reports, graduation certificates and diplomas
Faculty & staff records: Payroll records, school board meeting records, recruitment and HR records, medical and insurance records
Facilities & maintenance: Accounts and purchasing records, work orders and vendor records
Our state-of-the-art document scanning bureau, is equipped with high-speed, production-grade scanners. You can also opt for our onsite scanning services—we'll send staff and scanning equipment to your premises, so fragile or confidential documents never leave your premises. Our backfile scanning and digital mailroom services ensure the conversion of new, active documents and archived legacy records.
AppEnhancer, our document management software solution, makes digital documents fully searchable, enabling easy sharing and collaboration between staff, faculty, and students. Its access control functionality means that whoever needs to access the documents can do so, but you'll always know when and how records are edited, and you can even audit all previous changes.
Modernize your institution's technology stack and infrastructure
Take advantage of ARPA grants to upgrade your technology infrastructure.
The US Department of Education has announced ARPA funding for colleges and universities—one of the largest one-time infusions of funding ever provided to the nation's educational institutions.
Use your ARPA grants to empower students with remote access to important educational records in compliance with FERPA regulations for control of PII data.
ARPA funding can be used to improve IT infrastructure to support learning continuity in the face of emergencies and enable resources to improve the interactions between students and teachers.
Educational technology purchases, digitization, improvements in data security and improved network access can also be funded using your ARPA allocations.
Here's how document management solutions help K-12 & higher education institutes
gain a competitive edge
Eliminate slow & error-prone paper processes
Document scanning converts paper to digital files, and our intelligent data capture technology eliminates manual data entry, reducing human errors and speeding up processes.
Enhance accessibility to information
Digital documents stored on the cloud allow students, teachers, and staff to access data and documents instantly, anytime from anywhere.
Comply with document retention policies
A Document Management System (DMS) helps automate document archival and storage as per specified retention guidelines and ensures effortless compliance.
Data security & FERPA compliance
Roles-based secured login ensures protection of PII data. Stringent access control and audit trails help you maintain FERPA compliance.
Minimize administrative paperwork
Relieve faculty members of the burden of paper processes and allow them to focus on what matters most for your institute: quality teaching.
Adopt student-friendly processes
Improve students' experience with digitized admission processes and web-enabled access for documents like class notes, exam timetables, reports or transcripts.
Your preferred document management solutions provider for education institutes
RDS offers a secure, robust, scalable document management solution for the education sector.
We adhere to SOC II compliance and FERPA regulations for scanning and managing educational records to ensure that confidential student data or PII is stored securely and access is restricted only to authorized personnel.
We help schools and universities prioritize digital transformation initiatives with technology solutions such as high-volume backfile scanning, electronic document management, and intelligent process automation.
We understand the records management needs of K-12 schools, higher education institutions, and school district administrators.
Connect with our scanning and document management experts today!