What is document restoration?
Archives of paper documents stored over the years are a valuable legacy of historical information. However, when these paper documents are damaged, we risk losing critical business information or an irreplaceable piece of history.
When documents suffer damage—whether from fires, floods, accidental spillage, or just age—it’s important to intervene quickly and contain the damage. A rapid response from a professional document restoration company can salvage information and even restore the documents to a near-original state.
Our specialists use advanced cleaning and remediation techniques to restore damaged documents. After assessing the extent and type, they recommend the best restoration method.
Benefits of document restoration for government bodies
Mitigate loss of valuable
information
Government agencies are the custodians of valuable records. Our document restoration services help government offices to mitigate the risks of losing legacy information forever due to damage.
Repair documents for
preservation
We repair and recondition damaged documents, halting progressive deterioration so that vital documents are preserved for future use, and valuable information is safeguarded for future generations.
Avoid penalties for
non-compliance
Government bodies have to meet stringent document retention and information security compliances. Our expertise in restoring damaged documents protects your organization from penalties for non-compliance.
Maintain service
continuity
Loss of documents can bring government services to a grinding halt and affect crucial service delivery to millions of citizens. Our timely restoration techniques keep government services running with minimal interruptions.
Secure chain of custody during restoration
Our restoration experts are trained in maintaining strict confidentiality during the document remediation process. We maintain a secure chain of custody, so your information is safe and complies with information governance regulations.
Specialized for government
bodies
RDS understands the unique needs of various state, county and municipal government departments & agencies. We have customized solutions to meet your specific document restoration requirements.
The importance of document restoration for state, county, and municipal government bodies
RDS specializes in document restoration for state, county, and municipal government bodies. Our restoration experts understand the unique requirements of restoring government records. We offer high levels of security during the restoration process to ensure that valuable information is not lost.
We also appreciate the immediacy of document restoration as paper tends to deteriorate very rapidly once it is damaged. If restoration work kicks in early, we have the best chance of restoring the documents to their original state.
Here are some types of remediation our experts may use:
Freeze-drying of documents: This technique is used to quickly arrest the damage to documents that are soaked due to floods or plumbing leaks in storage areas.
Document cleaning: This process involves removing residues from documents; for example, we may remove soot or smoke residues from documents damaged by fire.
Repair of tears and creases: Paper documents that have been stored for years are fragile and may tear with even minimalistic handling. Our experts use archival-friendly material to repair torn papers.
Disinfection or deodorization: Documents infested with mould or pests may require disinfection. Sometimes, documents may have a stench of smoke or decaying matter, which we can remove using advanced deodorization techniques.
Lamination, binding or re-binding: Protective coverings, plastic lamination, or filing papers into sturdy binders helps preserve them in long-term archives.
Connect with our document restoration experts to learn more about how we help state, county and municipal bodies restore damaged documents and preserve your valuable information.
RDS document restoration process
At RDS, we have a team of expert restorers and conservationists who are highly skilled in restoring old, fragile and damaged documents. RDS has successfully restored documents on time and within budget for various US government departments.
Our restoration process broadly follows these steps:
Assess the damage: We first assess the state of the documents, including the type of damage and the extent of the damage.
Arrest deterioration: We prioritize immediate remedial action to immediately stop further deterioration before any restoration is attempted.
Expert inspection: Our restoration experts then identify the best restoration methods to salvage the maximum information or recondition the documents to their original or near-original state.
Preparation: Our team then makes logistical arrangements for the specific treatment required.
Advanced restoration: We then proceed with the remediation treatments, using a secure chain of custody and documenting the process used.
Prioritize business continuity: We ensure that documents that are needed for immediate use are treated and released first to maintain business continuity.
