Business Process Management Intelligent Capture
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Business process automation, digital mailroom, document scanning services, AppEnhancer and Intelligent Capture.

Invoice Processing Solutions

Is your Accounts Payable department burdened with high volumes of invoices?

One of the top AP challenges is the time spent in manual processing, matching invoices to POs, correcting errors and dealing with exceptions.

Paper-based processes lead to payment delays and penalties, and can even damage vendor relationships.

But what if you could digitize every invoice as soon as it enters your office? The right automation solution is the answer to solving your invoice processing woes.

Automating invoice processing reduces processing time, minimizes errors, and frees up time so your staff to focus on higher-value tasks.

 

 
 
 
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Data Capture: Unlock The Value of Your Business Information

Your organization receives lots of incoming content in the form of emails, invoices, bills, receipts and POs. Your AP team must organize and sort the content, make it available to downstream business processes, and ensure that the relevant content is available for users who need it—within the business system they use.

Here’s how you can leverage the power of automated invoice capture to provide an efficient and accurate invoice capture process for your AP department.

  1. First, digitize all your paper-based invoices to create a centralized digital repository. RDS offers high-volume document scanning services to convert all your paper invoices into easily manageable digital formats.

  2. Next, use automated data capture software to ingest any invoices that enter the enterprise and automatically classify and sort them using AI.

  3. Use workflow automation to streamline invoice processing, automate repeatable processes, and expedite approvals, saving your team precious time and effort.

  4. Rely on expert business process consultants from RDS to tweak your operational processes, automate workflows, and rev up your invoice processing workflows. 

At RDS, we use and recommend OpenText Intelligent Capture (formerly known as OpenText Captiva) as a future-forward solution that captures and manages every new invoice that enters your organization.

It recognizes all document types—an email, a batch of scanned images, a form or an invoice. It can also extract key information from the content—such as vendor name or invoice number, saving time for your employees.

 

 

Why Users Love OpenText Intelligent Capture

 

Makes content accessible

Intelligent Capture ingests documents and data, transforms them into actionable content, and makes them available to users in other business systems, processes, and workflows.

Smart document recognition

Thanks to its AI and machine learning capabilities, Intelligent Capture can identify document types, analyze text to understand the context, and quickly process business content.

Reduces manual data entry

Intelligent Capture minimizes manual data entry as it automatically finds and extracts critical data from scanned or digital invoices and validates it using predefined rules.

 
 
 

Saves costs & accelerates business

It automates manual invoicing, reducing operational costs with intelligent document processing capabilities. Improved AP efficiency clears the path to accelerated business growth.

Integrates with
business systems

Intelligent Capture seamlessly integrates with your existing systems, automatically making content available where it is needed—thus improving invoice processing performance in real-time.

Continuous (machine) learning

Intelligent Capture uses advanced machine learning technology. This means that the more you use the system, the smarter and better it gets and the greater the value it brings to your business.

 
 
 

Automatically
initiate workflows

It automatically connects content from documents with your business systems and initiates business workflows in downstream applications through capture automation.

Faster processing,
better compliance

Automated data capture reduces your payment processing turnaround times and helps you avoid payment delays and achieve better compliance with industry standards.

Simple yet
scalable

Intelligent Capture is simple enough for small departments to implement quickly and yet robust enough for multi-department rollouts and to support large, business-critical applications.

 
 

RDS: Expertise in OpenText Intelligent Capture Consulting & Support Services

Whether you need a full-time Intelligent Capture resource, a new maintenance contract, or support on a single project, we are here to help.

Our Intelligent Capture consultants have decades of experience helping organizations maximize their investment in OpenText Intelligent Capture. Our team of support engineers and developers works closely with OpenText.

We provide end-to-end support, implementation, customization, and professional services for Intelligent Capture:

  • Intelligent Capture Consultants for hire

  • Integration Experts to connect your business systems to Intelligent Capture

  • Version upgrades and regular maintenance contracts

  • Intelligent Capture support and user training

 We don’t just provide support for the product—we use OpenText Intelligent Capture every day to capture millions of documents for clients in our document scanning bureau.

We’d love to work with you to see if Intelligent Capture is a good fit for your company.

 

Learn more about OpenText Intelligent Capture

OpenText Intelligent Capture Web Client: See the data sheet >

OpenText Intelligent Capture Data Sheet: Read the data sheet >

 

 

OpenText Intelligent Capture

Capture any document from any source.
 Transform it into application-ready information.

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FAQs

  • Invoice processing involves a complex cycle:

    ● The vendor sends an invoice to your AP department.

    ● Your AP team receives it and matches it against the PO and delivery note or shipping receipt.

    ● The designated approver reviews and approves the invoice.

    ● AP team pays the invoice amount via established channels such as by check, bank transfer or online payment.

    ● AP team manually reconciles and records all completed payments in the general ledger.

    If the invoice does not match the PO or is not approved, the invoice is sent back to the supplier for changes, and the whole cycle starts again.

    The time taken for the entire cycle is referred to as invoice processing time.

  • A three-way matching process protects the business from unnecessarily losing money in incorrect invoice payments.

    It involves three components that must be matched:

    1. The original purchase order, which shows the quantity of items requested and the contractually agreed-upon price.

    2. The delivery note or shipment receipt generated by the warehousing or logistics team, which shows the quantity of the items delivered by the vendor.

    3. The invoice, as supplied by the vendor, which contains the quantity supplied, the approved rate, and the total amount payable.

    All the information that these documents must be a 100% match before you validate the invoice and send it for approval.

    Manual 3-way matching is a time-consuming process and leaves room for manual errors.

  • You can leverage an automated invoice processing software solution to optimize your accounts payable team's efforts, saving time and reducing the cost of processing.

    RDS recommends and deploys OpenText Intelligent Capture to provide an efficient and accurate invoice capture process.

    Automated data capture is faster and more accurate. It eliminates manual data entry and increases the efficiency of the accounts payable process.

    RDS strategically helps companies across a range of industries to leverage the power of data capture technologies to extract and process invoices efficiently.