Scanning services for large documents and drawings
Large documents don't fit on regular flatbed scanners. We have a fleet of specialized large format scanners that can accommodate oversized documents. Our state-of-the-art equipment scans at high resolution, so you get clear, high-quality scanned images—even if your originals are old and worn-out.
Odd-sized records like newspapers, engineering layouts, and medical test images can be tricky to handle. Our scanning technicians have the experience and know-how to prep these with special care. And unlike many other scanning companies, we don't outsource or hire seasonal employees, so we deliver first-class service every time.
Our large format scanning supports all industries
Whatever size or type of document you have, we can scan it!
Government Agencies
Maps or plats
USGS quads, contour maps
Parcel maps, utility maps
Oversized land/title records
Aerial photos & land surveys
Newspapers or published records
Sectional index books
Engineering & Construction
Architectural drawings
Building blueprints
Engineering drawings
CAD files
Floor plans, site plans or building plans
Utility plans, safety plans, HVAC plans
Well location drawings
The benefits of large format scanning services
Large format document scanning saves storage costs:
Storing large format paper documents takes up storage space and considerable costs. Once digitized, they can be affordably stored on the cloud, releasing expensive storage space, saving costs, and improving the bottom line for the business.
Scan oversized documents for easy & secure access:
Scanning creates a centralized digital repository of digital files that can be securely stored on the cloud and managed via a DMS (document management system.) Files can then be accessed remotely, searched and retrieved within seconds and secured with role-based access controls so only authorized users can view or modify them.
Scanning protects information & ensures retention compliance:
Paper documents are prone to wear and tear with handling or damage due to natural disasters. Scanning helps preserve the original paper documents as you can use the digital copy for all purposes and prevent excessive handling of the original.
Moreover, in case of any disaster such as flooding or fires, digital files ensure that no information is lost. Digital files are easy and affordable to backup and even if the original papers are damaged in the disaster, the digital copies persist. Regular, automated backups of digital files are a necessary part of business continuity planning.
Digital files in a DMS can also be configured with automated retention schedules, making it easier to comply with retention policies.
How much does it cost to scan oversized documents?
The honest answer: It depends!
When it comes to cost, you may come across quotes ranging from $0.50 and $5.00 per page. A number of factors affect the price of scanning large documents.
We've outlined a few of them below—but remember—to get an accurate quote, you will need to reach out to our scanning experts and share your requirements with them so we can build an accurate price estimate.
Document condition & prep time: Rare, fragile or very old documents need special care while prepping the documents for scanning. If your documents require significantly more prepping, the cost per page may be higher than the average.
Scanning resolution: Large format documents typically require a resolution of 300 dpi. If you need to capture a very high level of detail, we may need to scan at 600 dpi. In general, prices for scanning at higher resolutions will be higher than the average because of the extra time it takes to scan and process the images.
Indexing: Data capture is a crucial component of a document digitization project. The cost may increase if you have a large number of data points to be captured.
Volume of documents: This one is pretty straightforward, the more documents you have, the less you will pay per document. Generally speaking, volume discounts for large format scanning start at around 1,000 pages.
Turnaround time: High-priority scanning services tend to cost more. So if you request a faster turnaround time, the price is likely to go up as more resources will be required to finish the project sooner.
Now that you have a solid understanding of the big picture, it's the right time to connect with our scanning experts. They'll walk you through each step, and once we understand your exact specifications, we can send you a custom quote for your large document scanning project.
Ask our scanning experts for a custom quote: No strings attached
RDS has the technology and experience to transform oversized documents and convert them into easy-to-manage digital images.
We index and categorize the files to make them easily shareable. If required, we'll also recommend a content management system and offer you affordable cloud solutions to store and archive files while complying with confidentiality and security regulations.
Connect with RDS for all your large format and oversized document scanning project needs!