Paper—once indispensable in any office environment—is now considered a stumbling block for companies on a digital transformation journey. Document digitization is an essential step to adopting automation. RDS offers a suite of document scanning services for businesses in Southaven, MS.
The city of Southaven in Mississippi has grown tremendously in the last two decades. From a largely agricultural economic focus, Southaven has now transformed into a city with a thriving retail and entertainment sector, advanced manufacturing and construction activities, as well as a host of educational institutions.
Southaven, MS is at the crossroads of a transformation. As businesses strive to adopt technology and cloud-based apps and enterprise-level systems, the race to convert legacy paper documents to digital formats is on!
Adopting new technology stacks necessitates digitizing business content, optimizing operational processes and creating new digital workflows.
RDS is among the leading professional scanning services providers in Southaven, MS, servicing its manufacturing, construction, retail and entertainment sectors, as well a supporting educational institutions, hospitals, and government agencies, with reliable local scanning services and the latest software for document management and data capture technology.
Paper is versatile. But it must be converted into a digital format to integrate with downstream apps and systems. RDS offers advanced document scanning services in Southaven. We use OpenText IntelligentCapture for automatic data extraction and accurate indexing of digitized files.
The modern enterprise has no geographical boundaries. How do you share the latest documents with distributed teams and offices across borders? A robust document management system (DMS) improves data accessibility and makes the most updated versions of documents available to all employees in real time.
Digital files can simplify processes and speed up document-related task sequences. Our BPM consultants map out your day-to-day operations, identify inefficiencies and automate manual tasks to build efficiency. Our workflow management software helps you speed up operational processes with new, digital workflows.
Data security is paramount for modern businesses. At RDS, we recommend OpenText AppEnhancer, a robust and secure DMS that can securely manage, distribute, and store your digital documents. It has advanced security features such as role-based access control, document version controls, and audit trails.
Most industries require companies to meet specific regulatory compliance standards for data privacy and information security. We have 24-hour surveillance, smoke detection alarms and tight security at sour scanning bureaus. Our DMS and other software solutions are also compliance-ready.
Disasters strike without warning, Are you prepared with cloud backups of valuable paper documents? RDS converts paper to digital files that can be easily backed up so you never lose data due to natural disasters, theft or misplacement.
At RDS, we have worked with hundreds of businesses, fulfilling their document digitization needs. Whether it is public sector agencies or private enterprises, RDS is the right choice for document scanning in Southaven, MS.
Our Mississippi document scanning services deliver high-quality output images. We leverage best-in-class technology solutions for document management, automatic data capture, indexing and workflow automation.
Equipped with high-speed production scanners, we can guarantee a fast turnaround time even for high-volume scanning projects.
If your organization has restrictions on sending documents to our scanning bureau, we offer an onsite scanning service where our staff sets up scanners at your site to execute the scanning project. Our team of scanning technicians has the requisite expertise to handle old and valuable records safely and securely throughout the scanning project.
We eliminate paper and automate manual processes in document-related workflows, delivering a reliable information repository that is searchable, easy to share and backup.
If you are looking for a professional scanning services provider in Southaven, RDS is the right choice.
Southaven is home to many businesses at the cusp of growth driven by an increasingly global trade and commerce scene. They simply cannot afford to be burdened by a legacy of paper documents that cannot be integrated into their new tech stack.
Most of these businesses are keen to invest in document digitization projects. But what is the amount of investment we're talking about?
Let's look at the average cost for Southaven, Mississippi document scanning services.
Scanning a standard letter-size document (8.5' x 11') or a legal size (8.5' x 14') document can cost you approximately $0.07 to $0.15 per page.
For odd-sized or wide-format documents, the cost of scanning increases significantly, as these require specialized scanning equipment. The rate varies between $0.50 and $4.75 per page, based on the documents’ dimensions, the volume, and the condition of the originals.
However, every scanning project is different and the costs depend on many factors:
The volume of papers to be scanned
The amount of prep work needed (prepping is a time-consuming and laborious process)
Any additional services needed, such as indexing, redaction or implementing a document management system
Want a quick and easy estimate? Use, instant document scanning calculator to understand the investment you need for a document scanning project in Southaven:
Looking for a more accurate or customized quote based on specific requirements? Connect with our scanning consultants.
RDS is the right choice for document scanning services in Southaven, MS! There's no need to search through hundreds of local scanning services for a scanning company that is reliable and provides secure scanning of sensitive business documents. We have extensive experience and unmatched expertise in scanning services.
Connect with us, and we'll arrange for secure transport of your documents to our nearest scanning bureau.
And if you cannot ship your documents to our bureau, opt for our onsite scanning service, where we send scanning equipment and a team to execute the scanning on your premises.
At RDS, we can scan any document type in any size, color or shape.
Our scanning bureau is equipped with state-of-the-art scanners that can tackle any scanning task. We use high-speed scanners for high-volume scanning. We use large-format scanners to accommodate large or odd-sized documents. And we have special equipment to scan microfilm and aperture cards.
Ask us for a custom quote for any volume or size of documents.
RDS offers services to several states across the US. Our state-of-the-art scanning bureaus can size documents of any type, size, for shape. With high-speed production scanners, we deliver accurate scanned images at quick turnaround times. Tell us your location and we can offer you a secure document pick-up and drop-off service, or an onsite scanning service to execute the scanning on your premises.
Have another question? Find your answers on our Document Scanning FAQs page here.
