CUSTOMER SUCCESS
County Clerk prioritizes scanning documents for better service
Attorneys, realtors, bankers, abstractors, and other researchers can perform their duties without entering Pearl River County’s record room. See how we helped.
The Challenge
When Melinda Bowman took office as Chancery Clerk in 2016, one of her top priorities was to improve access to records, in a budget-conscious manner, to better serve the citizens of her county. In Mississippi, chancery clerks serve as conservators to many record types including land records, court documents, wills, plats, tax records, newspapers, and more.
Of the records managed by a chancery clerk, land records are in the highest demand. Most clerks began recording their land records digitally around the turn of the 21st century. Land records held only in paper form require researchers like attorneys and abstractors to visit record rooms to perform title work to authorize the transfer of property ownership.
Revolution Data Systems solution
Pearl River county selected Revolution Data Systems to digitize land deeds, plat maps, and sectional index records back to the 1800s. Our team has worked with hundreds of clerk offices to unify their paper and electronic records with scanning, indexing. and redaction services.
Over the course of several years, we scanned thousands of land instruments. After conversion to digital, we indexed the instruments—named the digital files—so that they could be integrated with Pearl River county’s land recording system. We also redacted social security numbers from the collection to prevent cybercriminals from accessing personal information.
Pearl River County project highlights
Speeds up land transactions across the county by enabling digital access to land records.
Protected historical archives for generations to come from fires, leaks, theft, or natural disasters.
Reduced wear and tear on physical books and pages.
Frees up deputies to work with the public instead of chasing down paper documents.
Reduces overall foot traffic to the courthouse.
Removed Personally Identifiable Information (PII) data from transaction records.
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