Records Management Solutions for Texas government offices
Document
Scanning for County
Clerks
Scanning is the process of converting paper documents to a digital format. County clerks manage a large variety of paper types and sizes. Our team has the equipment and experience to handle any document type from legal documents to oversized plats and maps.
Document
Preservation for County
Clerks
Document preservation prevents further
wear and tear of historical documents
and makes sure they will be in use forever.
Without treatment, paper documents
will eventually become illegible
over time.
Document
Restoration For County
Clerks
Document restoration services turn back the clock on paper documents and ensure they are usable for centuries to come. Paper documents deteriorate after years of use and handling. Restoration brings these documents back to their original state for long-term preservation.
Document
Image Enhancement for County Clerks
Document image enhancement improves
the clarity and readability of scanned images.
Our proprietary document enhancement software produces a final document that is suitable for printing and processing by other
applications and systems.
Document
Indexing for County
Clerks
Document indexing helps organize digital documents so that users can quickly and easily retrieve information based on predetermined index fields. The fields used to organize documents vary based on document type, software used, and county requirements.
Document
Redaction Services for County
Clerks
County clerks are responsible for public-facing documents that contain a large amount of
sensitive information. Our redaction services
ensure that all information is safeguarded
from cybercriminals and that documents
are secure for public use.
RDS is part of the Choice Partners purchasing cooperative
Texas county clerks can now approach RDS for digitization solutions without the hassle of going through multiple bids and getting stuck in endless loops of RFPs and RFIs!
We are a pre-approved digitization solutions vendor for Texas government purchasing requirements.
As part of Choice Partners cooperative, we are pre-vetted to supply Texas county clerks with technology products, cloud services, and consulting services for the digital transformation of government offices.
This helps us complete the legal, competitive bidding government procurement process so you can access the services you need immediately, saving time and money on the bidding process and purchase.
With Choice Partners, we meet all EDGAR (Education Department General Administrative Regulations) regulations and conform to the 2 CFR Part 200 regulation that establishes uniform administrative requirements, cost principles, and audit requirements for Federal awards to non-Federal entities.
That’s why RDS is your partner of choice for Texas government digitization services.
Solving Texas government records management challenges
Texas government agencies are legally required to comply with records management laws. A professional records management program provides many benefits.
Legal compliance with information governance regulations is statutory. We help law enforcement agencies, clerks of court, municipal offices and financial teams at county and municipal levels in the Texas government to manage records, streamline processes and build public trust.
Our document management system provides a centralized digital document repository, reducing physical archive storage costs and enhancing data security.
Digital transformation of government offices brings in automation to streamline processes, eliminate repetitive manual tasks, lower error rates, improve public transparency into government processes and provide citizens with a positive experience.
We understand the challenges unique to each branch of government, down to individual departments.
Our digital transformation services bring many benefits to Texas government bodies:
Modernize IT infrastructure, systems and records management practices
Better accessibility of public records and service requests for citizens using digital channels
Improve compliance with statutory IG regulations
Increase efficiency of Texas government staff and provide faster citizen services
Reduce costs of physical storage of paper files and manual data processing costs
Protect and preserve Texan legacy records, historical books, and critical land records
Improve people’s perception of Texas government services
Remove bottlenecks in document processing and improve productivity with automated, digital workflows
Enhance data security with our document management system that has stringent access control, advanced versioning features and audit trails.
Texas is racing toward a digital-first future. RDS plays an essential role in supporting government offices to go paperless and adopt digital transformation practices that will propel the state into an efficient, citizen-focused, modern institution.
RDS offers document management solutions that fit Texas government office requirements—from bulk scanning of legacy records to redaction services and automated workflows that improve productivity.
Our business process consulting teams have extensive experience optimizing government processes to seamlessly integrate digital files and workflows into the current operational procedures, giving government staff an easy and friendly transition to digitized processes.
We’re getting Texas government bodies ready for digital transformation into the future!